Production Coordinator, Cross-Media Group

House of Anansi Press / Groundwood Books

Location: Toronto
Deadline for applicants: April 13, 2017
Date posted: April 6, 2017
Job Type: Full Time, Permanent
Job Category: Production
Year(s) of Experience: 1+ years


We are looking for an energetic, hard-working, dedicated, and above all well-organized individual with 1+ year experience in production to play an important role in the Cross-Media Group at a dynamic, award-winning publishing house.

The Production Coordinator is a full time 35-hour per week position in the Cross-Media Group that works across both Anansi and Groundwood imprints and reports to Erin Mallory, Director, Cross-Media Group. The position requires a close working relationship with the Managing Editors, Art Directors and the Publishers of Anansi and Groundwood.

House of Anansi Press is an equal opportunity employer that offers a competitive salary and excellent benefits.


Print Project Coordination, including:

  1. For Books in Production:
  • Ensure all printed books are delivered on time and on budget, with the quality and specifications requested
  • solicit competitive prices from printers
  • With the Managing Editor and Director, Cross-Media, develop accurate production schedules in advance of each season, update weekly production schedules, and participate in weekly production meetings
  • Coordinate quoting and printing of all reprints and new format editions, ensuring that publishing standards, costs, printer schedules and in-house requirements are maintained as required, and archive the digital files of each reprint or new edition promptly once it has been printed
  • Pre-flight and upload all files and hard copy for text, covers, and jackets to printers
  • With the Director, Cross-Media, communicate with printers throughout the process to troubleshoot changes in schedule or workload, negotiate discounts in a timely fashion when errors occur, and keep in-house staff informed promptly of printer changes, delays, problems or successes
  • Reconcile and approve all print invoices and receive all books in database
  1. For Co-Editions and Special Printings:
  • Working with the Rights Director and the Director, Cross-Media, coordinate quoting and printing of all co-editions and special printings from confirmation of order to delivery of finished books, ensuring that publishing standards, costs, printer schedules and customer requirements are maintained as required
  • Supply print files to our vendors and manage ongoing relationships

Digital Archive Management, including:

  • Maintain up-to-date, accurate and reliable digital production archives of all print projects

General Communication, including:

  • Inform key staff of delays or problems with printer schedules or quality control
  • With the Director, Cross-Media, advise on process and quality control of printing and reproduction, particularly with design-intensive books or books where artwork/photography is integral
  • Arrange with printer for advance copies of books and for drop shipments (in consultation with sales and marketing, or with the rights director in the case of co-editions)


This position covers the Anansi and Groundwood lists so experience in the production of both illustrated and text-only books is preferred. Fluency with the Adobe Creative Suite, specifically InDesign, Acrobat and Photoshop, and font management software is essential; experience with database software is ideal; familiarity with e-book production is an asset. Strong communication skills are very important to this position.

Interested applicants can apply at